Freelance Invoice Generator

Free Virtual Assistant Invoice Generator

Create a professional invoice for your work as a Virtual Assistant: add line items and GST/VAT, download it as a PDF, and see how much to set aside for tax. Free, with no signup.

Invoice Details

Issue date defaults to today; due date is optional.

Keeps everything except the dates in this browser for your next visit. Nothing is sent to us.

Total Due

₹52,500.00

Set Aside for Income Tax

₹13,125.00

Months Covered

0.7 mo

INV-001

Invoice preview

Virtual Assistant
Virtual Assistant services35 hours × ₹1,500.00/hr₹52,500.00
Subtotal₹52,500.00
Total due₹52,500.00
Just for you (not shown on the invoice)
Set aside for income tax (25% of subtotal)-₹13,125.00
Your take-home₹39,375.00

Estimates only, not tax, legal or financial advice. The income tax set-aside is a flat percentage you choose, not your actual tax liability. You are responsible for checking that your invoice meets local requirements (e.g. GST/VAT details). Your data stays in your browser. See our Disclaimer.

Invoicing as a Freelance Virtual Assistant

Virtual assistants handle a steady stream of admin tasks, so accurate time tracking is everything. Invoices that group tasks by type show clients exactly where their hours went.

How Virtual Assistants Usually Bill

Hourly billing and prepaid monthly hour packages are both common. Packages give clients predictable costs and give you steadier income.

Example Invoice Line Items

  • Inbox and calendar management
  • Data entry and CRM updates
  • Travel and meeting booking
  • Monthly support package

Add any of these as line items in the calculator above.

Costs to Plan For

  • Time-tracking and productivity apps
  • Reliable internet and phone plan
  • Password manager and security tools
  • Training courses

Whether a cost is tax-deductible depends on where you live. Check with a qualified tax adviser.

Tip

Say what happens to unused hours in a monthly package, whether they roll over or expire, and repeat it on your invoice.

Frequently Asked Questions

How much detail should a VA invoice include?

Group the work into a few task categories with hours for each. Clients get enough detail to see the value without a line for every email.

Should I bill in advance for a monthly package?

Many VAs invoice packages at the start of the month and bill any extra hours at the end, which protects you from unpaid work.

General information only, not tax, legal or financial advice. See our Disclaimer.

Invoice Generators for Other Professions

Open the invoice generator set up for your field, with example line items and invoicing tips.