Freelance Invoice Generator

Free Event Planner Invoice Generator

Create a professional invoice for your work as an Event Planner: add line items and GST/VAT, download it as a PDF, and see how much to set aside for tax. Free, with no signup.

Invoice Details

Issue date defaults to today; due date is optional.

Keeps everything except the dates in this browser for your next visit. Nothing is sent to us.

Total Due

₹52,500.00

Set Aside for Income Tax

₹13,125.00

Months Covered

0.7 mo

INV-001

Invoice preview

Event Planner
Event Planner services35 hours × ₹1,500.00/hr₹52,500.00
Subtotal₹52,500.00
Total due₹52,500.00
Just for you (not shown on the invoice)
Set aside for income tax (25% of subtotal)-₹13,125.00
Your take-home₹39,375.00

Estimates only, not tax, legal or financial advice. The income tax set-aside is a flat percentage you choose, not your actual tax liability. You are responsible for checking that your invoice meets local requirements (e.g. GST/VAT details). Your data stays in your browser. See our Disclaimer.

Invoicing as a Freelance Event Planner

Event planners coordinate venues, vendors and schedules. Clear invoices separating your planning fee from vendor costs avoid confusion over large budgets.

How Event Planners Usually Bill

Flat planning fees, a percentage of the event budget, or hourly coordination are all common, usually with a deposit to secure the date.

Example Invoice Line Items

  • Event planning fee
  • Day-of coordination
  • Vendor booking and management
  • Deposit to secure date

Add any of these as line items in the calculator above.

Costs to Plan For

  • Planning and budgeting software
  • Travel for site visits
  • Samples and decor
  • Liability insurance

Whether a cost is tax-deductible depends on where you live. Check with a qualified tax adviser.

Tip

Have vendors invoice clients directly where possible. If you pay vendors, show those costs separately from your fee.

Frequently Asked Questions

Should vendor payments go through my invoice?

It is usually simpler for clients to pay vendors directly. If you pass costs through, itemise them clearly.

What deposit is typical?

Many planners take a non-refundable deposit to hold the date, with the terms stated in the contract and on the invoice.

General information only, not tax, legal or financial advice. See our Disclaimer.

Invoice Generators for Other Professions

Open the invoice generator set up for your field, with example line items and invoicing tips.