Freelance Invoice Generator

Free Recruiter Invoice Generator

Create a professional invoice for your work as a Recruiter: add line items and GST/VAT, download it as a PDF, and see how much to set aside for tax. Free, with no signup.

Invoice Details

Issue date defaults to today; due date is optional.

Keeps everything except the dates in this browser for your next visit. Nothing is sent to us.

Total Due

₹52,500.00

Set Aside for Income Tax

₹13,125.00

Months Covered

0.7 mo

INV-001

Invoice preview

Recruiter
Recruiter services35 hours × ₹1,500.00/hr₹52,500.00
Subtotal₹52,500.00
Total due₹52,500.00
Just for you (not shown on the invoice)
Set aside for income tax (25% of subtotal)-₹13,125.00
Your take-home₹39,375.00

Estimates only, not tax, legal or financial advice. The income tax set-aside is a flat percentage you choose, not your actual tax liability. You are responsible for checking that your invoice meets local requirements (e.g. GST/VAT details). Your data stays in your browser. See our Disclaimer.

Invoicing as a Freelance Recruiter

Independent recruiters are often paid when a candidate is placed, sometimes with retainers up front. Invoices must reflect the fee terms agreed with the hiring company.

How Recruiters Usually Bill

Contingency fees on placement, retained search fees in stages, and replacement guarantees are all common. The fee basis should be in your terms of business.

Example Invoice Line Items

  • Placement fee: role and candidate start date
  • Retained search: first instalment
  • Candidate sourcing and screening
  • Replacement guarantee note

Add any of these as line items in the calculator above.

Costs to Plan For

  • Job board and sourcing tool subscriptions
  • Applicant tracking software
  • Background check services
  • Networking events

Whether a cost is tax-deductible depends on where you live. Check with a qualified tax adviser.

Tip

Reference the role, candidate and start date on placement invoices, and restate the payment terms and any guarantee period.

Frequently Asked Questions

When should I invoice a placement fee?

Commonly on the candidate’s start date, as set in your terms of business.

How do replacement guarantees affect invoicing?

If a candidate leaves early, your terms may require a replacement or partial refund. Keep the guarantee period visible on the invoice.

General information only, not tax, legal or financial advice. See our Disclaimer.

Invoice Generators for Other Professions

Open the invoice generator set up for your field, with example line items and invoicing tips.